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Map employee contributions by task, time and value. Determine time conflicts and implement adjustments accordingly.

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ORGANIZATIONAL MAPPING

PART I:       Functional Task Analysis
List every task that needs to be performed within your organization and assign a number, the name of the responsible individual and the projected hours required for performing the task.

Task #

Task Listing

Hours/Week
Required

Individual
Assigned

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PART II:       Time Analysis
List by individual all of the tasks assigned to them and the time projected for each task. Once listed, total up the projected time assigned and subtract the total time available to arrive at a negative or positive number.

Individual Assigned

Task #

Hours Used
Per Task

Tot. Hrs Used
Per Indiv/Week

Tot. Hrs Avail.
Per Indiv/Week

Balance
Plus/Minus

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Summary:This process will quickly reveal areas where key individuals have been over (or under) committed. Where over committed, review the list of tasks to identify areas that may be reassigned to others. Once refined, a summary of this analysis may be depicted in the form of a traditional organizational chart to show the distinct functional responsibilities per employee.

© 2008, Knowledge Institute

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page updated: January 21 2008
 

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